Volunteer Information Update

Volunteer Information Update

Event Date:

May 18 - Start is at 6:30 AM

Location - Start & Finish:

Office Complex (parking lot)
2882 Sand Hill Rd
Menlo Park, CA 94025-7064, US

Course Lengths & Times:

	25-K, 50-K & 100-K routes
	100-K Reg-Start 6:30AM Reg-End: 7:00AM
	50-K Reg-Start 8:30AM Reg-End: 9:00AM
	25-K Reg-Start 9:30AM Reg-End: 10:00AM
	No bicycles will be allowed to leave after a course registration closes.
	As each course section closes, signs will be removed and volunteers to that section will be released.

Rider identification:

Each rider will be asked to wear a colored wrist band on their left wrist in addition to their rider bib numbers.

Volunteer Start times:

	Rest Stop #1 - Start: 7:00AM (Skyline & La Honda - 100K)
	Rest Stop #2 - Start 9:00AM (Pescadero & Stage Road - 100K)
	Rest Stop #3 - Start 10:00AM (Tunitas Creek, Skyline & King Mountain Road - 100K)
	Rest Stop #4 - Start 9:00AM (Alpine & Portola Road - 50K)
	Rest Stop #5 - Start 10:00AM (Canada & Edgewood Road - 25 & 50K)

Relay - 1 Start: 7:30AM (Alpine Road)

Relay - 2 Start: 8:30 AM (Butano State Park)

Relay - 3 Start: 9:30AM (Native Sons Road)

Net Control: Start: 6:00AM (Start/Finish in Menlo Park)

SAG wagon start times will be determined soon.

Motorcycles: All motors should check-in at 6:30AM for assignment.

Check-In for your assignment by stopping by net control at least a half-hour or more earlier than your start time.

Rest stop located at Canada Road and Edgewood Road will also be a Park Department checkpoint. Canada Road past this checkpoint is closed to all vehicle traffic on Sundays, but we have been able to make special arrangements with the Park Department. Please communicate with Richard Tidd KE6HNY in Net Control prior to patrolling this road for the first time.

Volunteer Finish Times:

Finish times are approximate for each site depending on the speed of the cyclists. Route sweeps will be implemented so we can close each position as early as possible. Event organizers believe the event will be over around 4:00 PM in the afternoon.

Course Maps & Event Information:

	All course maps are available for download from the previous page.
	All the details I know about are listed on this page.

Frequencies

	Net Control is located in the parking lot on the left side of the entrance as you enter the office complex off of Sand Hill Road. .
	Net Control frequencies will be as follows:

Routes	Primary	Backup
100K	146.865 "-" PL114.8	144.370 "S" PL100
50K & 25K	440.450 "+" PL 107.2	147.570 "S" PL114.8

SAGs & Motors:

Routes	Primary	Backup
100K Relay-1	147.555 "S" PL114.8	146.865 "-" PL114.8
100K Relay-2	147.570 "S" PL114.8	146.865 "-" PL114.8
100K Relay-3	147.585 "S" PL114.8	146.865 "-" PL114.8

50K & 25K	440.450 "+" PL 107.2	147.570 "S" PL114.8

Rest Stops:

	Ham stations are assigned to each rest stop location, however there is no special location in a rest stop layout that has been assigned. Ham operators should use their best judgment in stationing themselves as close to the rest stop captain, if there is one, as possible without being so close that the noise interferes with the radio traffic.
	In the case of the rest stop located at Skyline & Route 84, the rest stop is planned to be positioned in the dirt triangle between Alice's Restaurant and Route-84 & Skyline. This location is small so some thought and negotiations will be needed to keep the station close enough, but out of the crowd. Whatever happens here, do your best to not cross the roads in order to pass traffic to and from the rest stop captain. Arrive early enough so you influence where you are stationed.
	All rest stop stations should have the capability of operating on both 2-meters and 440 with enough power to provide a full quieting signal into a relay station or net control. Both band capabilities are needed in case we loose a primary path for unknown reasons, or you find your position is unable to communicate on the primary frequency.
	Rest stop radios will probably need between 10 and 25 watts into a high-gain mobile antenna to be effective.

Motors:

	All motors will need to have event identification signs displayed on their motorcycles. This is critical in the case of Canada Road. Please arrive at net control early enough to apply these signs. Be sure to bring some Scotch Tape so you can attach your signs.
	Dual band radios and high gain antennas will be required on all motors.
	On almost all roads of the course, 10-watts of power will be adequate. However, there are probably going to be a few places where more power will be required.

SAG Wagons:

	All SAG Wagons will need to have event identification signs displayed on their vehicles. This is critical in the case of Canada Road. Please arrive at net control early enough to apply these signs. Be sure to bring some Scotch Tape so you can attach your signs.
	Ideally, all SAG Wagons will need to have a dual band radio capable of working 2-meters and 440. However, some SAG wagons won't have a radio unless we find shadow stations to assign to the non-ham SAGS.
	SAG wagons assigned to the short courses will find 5-watts into a high-gain antenna adequate in most cases. However, SAG Wagons working the long course will need 10 to 25 watts into a high-gain mobile antenna to be effective.

Radio Relays:

	There will be three Radio Relay Stations setup for this event. Relay-1 Alpine road just below Skyline (N37 18.032' - W122 12.341') Relay-2 Butano State Park at on the ridge (N37 14.333' - W122 19.55') Relay-3 1400 Native Sons Road (N37 24.041' - W122 20.535')
	Each Relay position will act as an interim Net Control-Relay forwarding traffic to and from Net Control in Menlo Park.
	Many of the Relay locations can hear into more than one section of the course, so if a mobile on the course finds they can't raise a Relay location on the designated frequency assigned, try to raise a different Relay location on their frequency to see if another.
	Having all stations listening in on the same simplex frequency when they are out of repeater range will allow all stations in the event to know exactly what is happening everywhere on the course at all times.
	We have asked for PL tones for the Simplex because of the high level of the Relay locations. With a PL tone, we can allow the Relay locations to use CTCS to limit what they hear from other stations, thus assuring an ear for the mobiles need help.

Radio etiquette:

	All volunteers will have a tactical name that can be used in conjunction with their Callsign to help those in the event better understand who is sending traffic. Tactical names often make communications faster because of their intuitive nature, but they cannot be used in place of our licensed Callsign. Please be sure to always give your Callsign with your tactical name when initiating a new contact and every 10-minutes thereafter.
	When making a contact, please be brief in making your point. Rambling statements slow traffic and increase the loading on an already busy net control, and can create an unnecessary delay should an emergency develop.
	While unnecessary radio traffic must be kept to an absolute minimum, if you need information, ask for it. Net control will attempt to log all traffic directed to net control and we will have support help who can go find answers we don't have on hand.

Emergency Contact Information: 1-650-363-4911

	Medical emergencies are often time critical. If you happen upon an injury and there is any question about whether the person will need medical attention, err on the side of caution and call what you see to the San Mateo County Communications Center at this number.
	If you find you don't have direct cell phone access where you are located, contact a Relay or Net Control and we will call the number for you.
	If you have an emergency, state clearly your have a "Emergency Traffic" and be prepared to describe its nature when we respond responds. "Emergency Traffic" will preempt all other traffic and will stop net control in their tracks.
	Rural locations are hard to identify, but do your best to give a road name and a distance estimate from a known landmark or intersection.

Accident Scenes:

	Traffic from other vehicles will be the greatest danger you and the injured person will experience at the scene of the accident. If you come upon and accident, your first responsibility is to secure the scene by controlling traffic as best you can so neither you, nor the injured person will be hurt by a vehicle passing by unaware of what is happening.
	When you get to a scene, communicate what you have found as soon as it is safe. This will allow others in the event near you to know you might need help in controlling traffic until the authorities arrive and take over.
	Until help arrives, strongly encourage passing people to help warn on-coming traffic to stop.

Event Signs:

Event Communication signs for your assignment will be passed out when we meet that morning. Please bring a roll of scotch tape, or whatever your choice is for attaching signs to your vehicle.

Ham Rosters:

We will provide a final hard copy list of volunteers on the day of the event so you can have all of the call signs, designations and phone numbers available with you.

Safety Vest:

If you have a safety vests of your own please bring it. We, BA-MARC, have passed out all we have, but the ADA will provide us with about 15 vest we can loan. I would like all Motors, Rest Stop operators and SAG wagon drivers wear a vest. If you don't have one, please let us know

Name Tags:

Net Control will have name tags with your name. Please wear a name tag during the event.

Food:

Getting food to some of the locations will be difficult. If you are not stationed in, or near a rest stop, please bring something with you to eat and drink or tell us ahead of time so we can try to get a feedbag out to you..

Team Dinner:

Often people have expressed an interest in gathering as a team after the event to have bite. If you would like to do this, let me know so I can judge the interest and make arrangements if it is popular.

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